I.

Accountability

The Vice-President of Information Technology is the designated Privacy Officer for Kenilworth. He is responsible for ensuring the principles of this policy are adhered to.

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II.

Kenilworth collects a very limited amount of information from its subscribers. This data includes name, title/position, business name and address, telephone and fax numbers, e-mail and website address (where applicable). This is for the sole purpose of managing our circulation databases in order to facilitate the mailing of the magazines to subscribers.

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In addition, we may ask what types of goods or services the subscriber's company sells or buys. This information is collected for the following purposes:

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a)

To determine if the person supplying the information qualifies for a controlled (free) subscription to a magazine (based upon professional services or industry affiliation).

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b)

To help target editorial content for the reader’s benefit.

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c)

To advise advertisers and potential advertisers of the type of readers so that they may include goods and services in their advertisements that are of interest to them.

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The information about types of goods and services offered by subscribers is in no way linked to individual subscribers. It is supplied only to editorial staff and advertisers as numerical percentage data.

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III.

Consent

Prior to beginning a subscription to any of Kenilworth’s publications, consent to receive the magazine is obtained from the subscriber through the completion of a subscription form (including signature) or through an online form on the Kenilworth website (checking off the consent box is the equivalent of a signature).

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IV.

Any additional data that is collected (i.e. payment information) is stored in a secure database with access restricted to authorized personnel only. At no time is subscriber information ever shared, be it person or company, outside of its original purpose, which is to complete the magazine subscription transaction.

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V.

Kenilworth’s collection of information is limited to that necessary for magazine subscriptions. All data is kept in accordance with BPA audit requirements for the duration of 3 years, or until it is renewed.

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Kenilworth does not sell, rent or share its mailing list or any other collected information with outside companies other than with a bonded mailing or fulfillment house who has signed a confidentiality and non-disclosure agreement. This is for the sole purpose of mailing the magazine to subscribers.